Navigating your way through tedious bureaucracy is often challenging and can be confusing, especially if you are not familiar with how an organisation is structured. Yes, it’s true, your company secretary can help to relieve you from wading through the many complicated documents and can help to lodge and receive documents from SSM. But is always good knowledge to have regarding the basic statutory forms that will be required or to expect when you are running your own business.
Here’s a brief summary of the most common statutory documents that you are likely to encounter during the course of your business operations
| Title of the document | What it is for and when to use it | Section as per Companies Act 2016 (Form as per Companies Act 1965) |
| Application & Reservation for Availability of Names | Submitted when a company intends to lodge an application to reserve a company name. Usually the first form lodged when incorporating a new Sdn Bhd company. | Section 27 (1)(4) |
| Application for Registration | Submitted upon application of registration of company. | Section 14/ Superform (Form 24, 44 and 49) |
| Notice of registration | Issued by SSM upon successful incorporation. | Section 15 |
| Certificate of incorporation | Not issued by SSM but is available to purchase for the purpose of your business activities such as opening a bank account. | Section 17 (Form 9) |
| Declaration by the Directors | Submitted to SSM to declare that the company director is fit to be a director. | S201 declaration (Form 48A) |
| Notification of the Appointment of First Company Secretary | Submitted upon application of registration of company. | Section 58 & 236(2) (Form 49) |
| Annual Return of company having share capital | Submitted upon lodgement of Annual Returns annually, within 30 days of the anniversary of the date of incorporation. | Section 68 (Schedule 8) |
| Lodgement of constitution (of a new company) | Submitted upon adoption of a company’s constitution after passing a special resolution. | Section 32* (Memorandum and Articles of Association) |
*Note: Sdn Bhd incorporated under Companies Act 2016 is not required to adopt a Company’s Constitution.
Help Is At Hand
The above list only scratches the surface of the bureaucracy surrounding the complicated filing matters that take place in company secretary’s offices and SSM. Now that you have a better understanding of the statutory documents required in operating your company, perhaps you would like to learn more about the statutory regulations for operating a Sdn Bhd company. Let us help you handle the rest here at Quadrant Biz Solutions while you focus on your business. Contact us today!